Integrating Your HR/Payroll Processes
In almost all business enterprises I have encountered, the first process to be automated is usually the payroll process. This is mainly because of payroll's repetitive processes, like time records, overtime/leave computations, printing of payslips, and generating the government reports.
Automating the payroll process is also a fairly simple task, even for first-time programmers. This applies for small organizations (less than 50 employees) that follow strightforward rules on payroll computations.
Complications happen though when organizations become larger. As organizations grow, processes become more complex. Different payroll rules and scenarios start to emerge for particular types of job. There will be issues like multiple work shifts or segregation of monthly, weekly, or daily employees with confidential pay slips.
More employees also mean more calls to the HR department seeking information about leave credits or loan status. This could disrupt work within the HR department.
It would then be best if employees can either do the inquiry on a self-service basis via their own workstations or a kiosk set up near their workplaces. What would even be better is for employees to be able to apply for leave, overtime or loans electronically.
Electronic and online applications eliminates the hassles of paper applications which are time consuming and are often lost within the approval process.
Integrated HR/Payroll systems also become essential when companies have multiple office locations. I have heard horror stories where payroll security is compromised as actual salaries are disbursed in remote offices. Integrating all payroll computation in one single location (usually in HQ) creates the most secure and best managed solution.
What can be done is to link the HR/Payroll system to the bank payment system. In this manner, companies can leverage the existing security and payment distribution system of the bank. Employees can then secure their salaries in any of the bank's ATMs.
As organizations grow larger, it enivetably becomes more complex. However, it does not mean that the organization should become less efficient. On the contrary, the organization's optimal size should provide it with the added strength to acquire the needed talent and tools to move the organization towards its goal in a fast and efficient manner.
Robert Cheng
(APPLIEDTECH) Cebu Daily News 09-March-2006
Automating the payroll process is also a fairly simple task, even for first-time programmers. This applies for small organizations (less than 50 employees) that follow strightforward rules on payroll computations.
Complications happen though when organizations become larger. As organizations grow, processes become more complex. Different payroll rules and scenarios start to emerge for particular types of job. There will be issues like multiple work shifts or segregation of monthly, weekly, or daily employees with confidential pay slips.
More employees also mean more calls to the HR department seeking information about leave credits or loan status. This could disrupt work within the HR department.
It would then be best if employees can either do the inquiry on a self-service basis via their own workstations or a kiosk set up near their workplaces. What would even be better is for employees to be able to apply for leave, overtime or loans electronically.
Electronic and online applications eliminates the hassles of paper applications which are time consuming and are often lost within the approval process.
Integrated HR/Payroll systems also become essential when companies have multiple office locations. I have heard horror stories where payroll security is compromised as actual salaries are disbursed in remote offices. Integrating all payroll computation in one single location (usually in HQ) creates the most secure and best managed solution.
What can be done is to link the HR/Payroll system to the bank payment system. In this manner, companies can leverage the existing security and payment distribution system of the bank. Employees can then secure their salaries in any of the bank's ATMs.
As organizations grow larger, it enivetably becomes more complex. However, it does not mean that the organization should become less efficient. On the contrary, the organization's optimal size should provide it with the added strength to acquire the needed talent and tools to move the organization towards its goal in a fast and efficient manner.
Robert Cheng
(APPLIEDTECH) Cebu Daily News 09-March-2006
posted by Cornelius at 12:09 PM
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